Effective date: 16 July 2026
1. Who we are
The Ministry of Defence Virtual (“MODv”, “we”, “us”) is a hobby flight-simulation community — a virtual special operations air group operating on the VATSIM network. We are not affiliated with, endorsed by, or connected to the UK Armed Forces, the Ministry of Defence, or any real-world military or government body. Everything on this site relates to flight simulation only.
2. Eligibility and applying
- You must be at least 16 years old and hold a valid VATSIM account to apply. We ask for your age as part of the application.
- The information in your application (name, VATSIM ID, email, age, answers) must be accurate and your own. Misstating your age is grounds for immediate removal.
- One account per person. Staff review every application and may accept or reject it at their discretion.
3. Your account
- Keep your password confidential — you are responsible for activity on your account.
- You can change your email or password, or delete your account, at any time from Settings. Changes are confirmed by email.
- Staff can edit member profiles (for example to correct a name or service ID) and manage roles, ratings and training records.
4. Conduct
- Follow the VATSIM Code of Conduct and Code of Regulations whenever you fly on the network.
- PIREPs must reflect flights you genuinely flew on VATSIM. Deliberately falsified logs may lead to removal.
- Keep notes, training reports, uploads and other content respectful and appropriate. No offensive, illegal or infringing material.
- Respect other members. Harassment or abusive behaviour is grounds for immediate removal.
5. Activity and deactivation
- Members who file no PIREP for 90 days or more may have their account deactivated by staff (an "inactivity purge"). Deactivated accounts cannot sign in but can be reactivated by staff on request.
- Staff may also deactivate accounts for breaches of these terms.
- You may permanently delete your account yourself at any time from Settings — this removes your data as described in the Privacy (GDPR) Policy.
6. Your content
You keep ownership of the content you submit (application answers, PIREP details, notes). By submitting it you give us permission to store and display it within the community as the site is designed to do — for example, your name, service ID and ratings appear on the public roster, and training reports are visible to you, staff and instructors.
7. The service
- This is a free, volunteer-run hobby service provided "as is", without warranties of any kind.
- We may change, suspend or discontinue any part of the site at any time.
- To the maximum extent permitted by law, we are not liable for any loss or damage arising from your use of the site.
8. Insignia and branding
The roundel, aircraft liveries, unit patches, ranks, and other insignia displayed on this site and within the simulator are used solely to represent aircraft and personnel for the purposes of realistic flight simulation. Their use does not imply, and should not be interpreted as, official status, sponsorship, or endorsement by the UK Armed Forces, the Ministry of Defence, the UK government, or any of its entities. All such insignia remain the property of their respective owners.
9. Changes to these terms
We may update these terms from time to time. Material changes will be announced on the site (for example via a NOTAM). Continuing to use the site after a change takes effect means you accept the updated terms.
10. Contact
Questions about these terms: our contact address
